Delivery Mileage Deduction Calculator
A flat rate per km or mile, against the work share of what your vehicle really cost.
Part of the 🛵 Delivery Drivers toolkit, with more tools made for the job.
Leave empty for 100%.
Look up the current rate for your vehicle and country. See the links below.
Fuel, servicing, insurance, loan or value loss.
Type the distance, the flat rate and what the vehicle cost, and the two figures appear here.
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Type the distance you covered, the share that was for work, the flat rate per km or mile that your tax authority lists, and what the vehicle really cost. This shows both figures and which is larger.
Some tax systems let self-employed riders and drivers deduct a flat rate for each work km or mile, and some let you deduct the work share of the real costs instead. The rules, the rates and who can use which method differ a lot between countries, vehicle types and kinds of work. This tool only does the comparison. It does not tell you what you are allowed to claim.
How it’s worked out
- Work distance is the total distance times the share that was for work.
- Flat rate figure is the work distance times the flat rate you typed.
- Share of real costs is what the vehicle cost over the year times the same work share.
- The larger of the two is shown with the difference.
10,000 km with 80% for work is 8,000 work km. At a flat rate of 0.45 that is 3,600. If the vehicle cost 3,000 over the year, the work share is 2,400, so the flat rate figure is 1,200 larger.
Common mistakes
- Using a rate meant for another country, vehicle or year. Look up the current figure for your own situation.
- Counting the ride from home to your first pickup without checking. Rules on what counts as a work journey differ.
- Assuming you can claim both. Many systems make you choose one method for a vehicle.
- Not keeping a log. A record of work distance through the year is what makes either figure usable.
Questions
Which flat rate should I use?
The one your own tax authority publishes for your vehicle type and year. In the US that is the IRS standard mileage rate, and in the UK it is HMRC's simplified expenses rates. Other countries have their own, or none.
Can delivery drivers use the flat rate?
It depends on the country and the kind of work. Some rules limit the flat rate for vehicles used for hire. Check your tax authority's guidance or a tax adviser.
What should go in "what the vehicle really cost"?
Fuel or charging, servicing and repairs, tyres, insurance, loan or lease payments or value loss, and registration. The delivery vehicle cost calculator adds these up.
Is this tax advice?
No. It compares two numbers you type in. Always check the rules and talk to a tax professional where needed.
Where the method comes from
Estimates only
These are estimates and general information, not financial, tax, legal or professional advice. Costs, fuel and electricity prices, pay rates, tax rules and platform rules differ by country and place, so use your own figures and check the rules where you live.
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